Sales Ledger

Sales Ledger included within Uboss so all financial detail for any customer is contained in one system, all managed by a single set of roles and permissions to ensure relevant users have access.

The new Sales Ledger module heralds the ability to now create multiple invoice and credit notes during the month.  At any point when a payment run is to be processed Uboss will automatically calculate the payment to be taken based on collection and payment dates along with any credits or overpayments already received.

Going hand in hand with the Sales Ledger introduction is our first payment Gateway launch using Stripe. The VanillaIP Partner contracts directly with Stripe to create an account; this account is then API enabled within Uboss.  This module is optional but we do believe most VIP partners will take this module as it considerably enhances the efficiency of account management and receivables collection.

For many MSP’s the process of collecting and reconciling payments is a fully, or at best part, manual process, which apart from the labour costs is also more prone to error. With Uboss all direct debits and credit card payments are automatically reconciled; during  Q3 2024 auto reconciliation of BACS payments will also be available.  In addition, at any stage, a customer can choose to initiate a credit card payment.

Where a Partner is already using Uboss billing, the addition of the new modules is a simple and quick process.  In some cases, even existing customer direct debits can be transferred across to your new Stripe account.

Uboss billing and invoice charges start at 1.5% of Billing value, if including the Stripe module this is charged at .75% in addition to a small monthly recurring charge.

The Uboss Sales Ledger includes your standard debt chase emails along with the ability to send statements as per the normal account collection process.

The Uboss credit lock and account suspension option works in conjunction with the new sales ledger, providing the “tools” to ensure accounts are paid in a timely fashion.

Initial Uboss Sales Ledger has integration with both Sage and Xero. The types of integration do differ between the two and this -depends where the detail transaction details are held which are required for VAT reconciliation etc.

1. Sage – When using Sage, the Uboss export file includes all transactions including Invoice, Credit and Receipt.
2. Xero – With Xero, Uboss only sends a summary file for each of the categories – Sales, Credits and Receipts. This does provide an additional, indirect benefit: Xero is typically priced based on the number of transactions processed. By holding the detailed transaction in Uboss it allows for larger businesses to use Xero where transaction volumes may have caused a problem previously.

The main company accounting system is still required to manage Purchases, P&L, Balance Sheet and other high level account processes.  With the new Uboss Sales Ledger both sales transactions and sales receipts/bank reconciliations are dealt   .